How to set up email faxing from a Ricoh MP series copier

If your Ricoh MP series copier (MP 4001, MP C3503, MP 7502, etc.) has the capability to scan and fax, then you can use to it send faxes to an email address.  Setting up faxing to email is a fairly easy process, and if you have already set up scanning to email, then it should only take a minute or so.

These instructions are standard for almost all Ricoh multifunction copiers in the MP and Aficio MP series.  The only exceptions are a few of the smaller copiers (such as the MP C305 and MP 201) that either don't have touch screens or have smaller touch screens, and a few of the older copiers in the Aficio MP series, which might have the buttons on the screen arranged slightly differently.

The first step for setting up email faxing is to configure the SMTP settings for the copier so it is able to send emails.  If you've already done this, then you can skip this step.  Otherwise, step-by-step instructions for setting up scan to email can be found here:  How to set up scan to email from a Ricoh Aficio MP series copier.

Once you've set up email scanning, the only thing left to do to set up email faxing is to enable it.  Press the User Tools/Counter button (or the User Tools button on the high-volume copiers) and select Facsimile Features.  Select the Initial Settings tab, then select the Email Setting option.  Select On, the select OK to save the change.

You have now set up email faxing.  When you exit User Tools and go to the fax screen, you will see a tab on the screen labeled Email.  To send an email fax, select this tab and choose the email destination to fax to.  If everything is set up correctly, it should go right through.

(Originally published on Bubblews.com, March 2014)