To print to and scan from a multifunction copier on a TCP/IP network, the copier will need an IP address. Some networks will use Dynamic Host Configuration Protocol (DHCP) to assign the IP address to the copier, but if you want the copier to keep its IP address permanently, you can manually assign it an address yourself. This assignment can be done from a computer, using Ricoh's Web Image Monitor, or it can be done directly from the copier itself.
The instructions below explain how to assign an IPv4 address directly from the copier's operation panel.
🛈 These instructions also apply to other similar Aficio models, such as the MP 3500, MP 4500, MP 4000, and MP 5000, as well as some color-capable machines like the MP C3500, MP C4500, MP C4000, and MP C5000.
🛈 The copier's default gateway can be set in the same manner as the IP address; just select IPv4 Gateway Address from the Interface Settings tab instead of Machine IPv4 Address.
🛈 If the copier has a paper jam or is out of toner, you may not be able to access any settings until the condition has been fixed.
⚠ Before assigning an IP address to the copier, ensure that the specific address is not in use by another device, otherwise a connection conflict will occur.
1. Go into the System Settings menu
With the copier on and ready, press the User Tools/Counter button in the upper left corner of the operation panel. When the User Tools menu appears, tap System Settings.
2. Go to the IP address settings
On the System Settings screen there will be a row of tabs toward the top of the screen. Tap the tab labeled Interface Settings. Then tap Machine IPv4 Address.
3. Disable DHCP
To manually enter an IP address, DHCP will have to be turned off. There are two buttons toward the top of the screen -- Auto-Obtain (DHCP) and Specify. If Specify is the highlighted button, then DHCP is already off. If Specify is not highlighted, tap it to highlight it.
4. Enter the IP address
Below the DHCP settings, there is a line that says "Machine IPv4 Address" followed by a series of numbers. Tap Change to the right of the numbers, then type in the IP address that you want to use. After every three digits that you type, the cursor will automatically move to the next octet (set of three numbers) in the address. If you type just one digit for an octet (such as "1" instead of "001") then you'll need to manually advance to the next octet by tapping the right arrow button on the screen.
Once you've entered the IP address, tap the onscreen pound (#) button or press the pound button on the keypad.
5. Enter the subnet mask
Enter the subnet mask the same way you entered the IP address: tap Change after Subnet Mask, enter the address, then press the pound button. If you don't know what subnet mask to use, contact your network administrator.
6. Save the new IP address
Once you've entered both the IP address and subnet mask, tap OK in the upper right corner to save the information. If you exit out of this screen without pressing OK, the new settings will not be saved.
7. Exit out of User Tools
Press the Exit button in the upper right corner of the screen to exit the System Settings menu, then press it again to exit User Tools. After a few moments the new IP address should take effect; you can verify this by pinging the copier from a computer, or by trying to print to it. If the new IP address does not take effect, turn the copier completely off and then turn it back on again. (To turn it off, press the power button on the right side of the operation panel, wait for the screen to go dark and the green light to stop flashing, and then flip the orange power switch on the lower left side of the front of the copier.)
(Originally published on Helium.com, 2011)
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