Tuesday, August 19, 2014

How to register an email address as a sender on a Ricoh Aficio MP series copier

When you scan a document or image from your Ricoh scanner to an email address, the scanner needs to have an email address that it can use as the sending, or "from," email address.  You can set up the copier to use a default administrator email address for every email that you send, or you can specify a sender each time you scan to email.

In order to do the second option, you need to have at least one email address set up in your address book as a sending email address.  By default when you add an email address to the address book, it's registered as a destination, but not necessarily as a sender.  However, this article will walk you through registering an email address as a sender on your Ricoh Aficio MP series copier/scanner.  (Some smaller MP series models will have slightly different instructions, including the MP 201, MP C305, and a few others, but in general the steps will be the same as those listed here.)

First, in order to register an email address as a sender, you must have it programmed into your copier's address book.  If you don't have the email address that you want to use as a sender programmed in yet, you can find the instructions for doing so here:  How to save an email address on a Ricoh Aficio MP series copier.

To register an email address as a sender:

- Press the User Tools/Counter button
- On the screen, select System Settings
- Select the Administrator Tools tab
- Select Address Book Management
- Select Email, so that only the email addresses are shown
- Select the email user that you want to register as a sender
- Select the Protection tab
- Select Sender, so that it becomes highlighted
- Select OK to save the change

You can register all of your email addresses as senders, if you want.  Just select each one from the address book screen and follow the steps above.  When you are finished, press the User Tools/Counter button to exit back to the main screen.

(Originally published on Bubblews.com, February 2014)

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